VoIP Phone Systems - How Do They Benefit Small Businesses?

VoIP Phone Systems - How Do They Benefit Small Businesses?

Small businesses do not have the same options as large concerns in adopting new technologies and tools. They are restricted by low funds and resources. VoIP telephone systems are a sensible choice for small businesses as they reduce costs and offer many other features that are otherwise unaffordable for the business owner.
Small businesses pay almost four times more per employee, for traditional phone services, than large businesses. VoIP service providers recognize the emerging market in small scale businesses and offer packages specially tailored to that business size.

How can VoIP phone systems benefit small businesses?

There are many advantages of having a VoIP telephone system to facilitate communication inside as well as outside the workplace. VoIP phone systems are cost-effective, reliable, easily manageable and scalable. VoIP telephone systems benefit small businesses in many ways:

Reliability: VoIP phone systems have proven to be more dependable than analog telephones.

Reasonable cost: VoIP providers offer short-term contracts to business owners. The providers may charge a sign up cost, but that is quite reasonable.

Scalability: Businesses can start with a handful of IP phones and scale up gradually. The growth of the VoIP telephone system can be proportional to the growth in business.

Easy management: VoIP phone systems can collect detailed data on the telephonic activity of the business such as incoming numbers, time of call, receiving extensions and more. All this information can be collated in a spreadsheet and provided to top management to take business decisions.

Maintainable by in-house staff: The existing IT staff can easily maintain the VoIP phone system. VoIP telephone systems are easily integrated with software and do not need expert VoIP technicians for their maintenance.

Business-friendly features: VoIP phone systems offer useful features that can be adopted by small businesses to emulate the business processes of larger organizations. Features such as auto attendants, call queues, extensions, call transfers, and conferences make the business more credible in the eyes of the calling customer. VoIP telephone systems allow users to receive voice mail and fax over email. These features increase efficiency of the staff.

What are the concerns regarding VoIP phone systems?

VoIP phone systems are efficient, reliable and cost-effective. However, they have one drawback and that is their total dependence on the internet connection. An internet outage can put a VoIP system out of order. To handle this problem, businesses can get a hosted PBX to sustain telephonic communication. Hosted PBX allows callers to reach the business on voicemail and auto attendant because these services are hosted at the data center and not the business location. Some plans allow businesses to receive calls on cell phones, preferably an IP phone.

What to look for in a VoIP phone system provider?

There are many VoIP phone system providers in the market targeting small, medium and large businesses. Small businesses should contact a legitimate business VoIP provider that serves small businesses. There may be local VoIP providers who offer better pricing, but they may not offer all the features and the customer service could lack quality. Business VoIP providers will offer all the features at reasonable cost, and professional customer service.

Small businesses have a good choice in service providers as more and more businesses are entering the VoIP telephony market. Since contracts are short term, businesses can try out different service providers and settle with the one that suits them best. VoIP telephone systems can help small businesses reduce infrastructure costs and ensure a saving of at least 15%.